SPAM: You not receiving legit email? Gmail marks messages as SPAM by mistake.

Email SPAM test before sending email to see how it goes, as Gmail had previously marked a legit message as SPAM by mistake.
Email SPAM test before sending email to see how it fairs, as Gmail had previously marked a legit message as SPAM by mistake, an email I had sent to my other Gmail subscriber of my newsletter, my testing Gmail email address. But even this test won’t guarantee Gmail won’t put email in SPAM folder by mistake though my email scored 10/10 using email SPAM tester service.

Hi TolaTender Email Newsletter Readers,

I am forced to publish an important email I sent yesterday here on your TolaTender News website, yesterday I sent an important email on new finance options available for your business (am publishing it here too), Gmail email service sometimes does put legit emails from your senders into their spam folder by mistake, using their intelligent systems they detect spam email by looking how many times certain words and phrases are used, e.g. Cash and Free, so when I had “Cash Flow Solution” and “free” used in my email I suspect it is the reason their put that into their “spam” folder by mistake. Well Gmail users can end up not seeing important emails from their legit email senders, and if you a business you may end up losing an important client, sadly 🙁

Well Gmail service is free, so expect some problems like this, it is up to you to check and remove legitimate emails from your spam folder to your main inbox, else Gmail may forever put your important sender emails to your spam folder by mistake, and you end up not seeing key emails from your clients.

  1. Regularly check your spam folder ,
  2. Unmark our email we sent you or remove or transfer legit emails, emails you expecting, to your main inbox that have been put in that folder by Gmail by mistake.
  3. Gmail users, please do not mark legit emails as spam if they come from sources you subscribed to such as newsletters, rather unsubscribe using the link at the bottom of the email to unsubscribe.

So when you see Gmail warning you like this below, don’t just think they correct all the time check whether you know the email sender or not, if you know them do step (2) above, Gmail also makes a mistake, sadly 🙁

Gmail marks legit email as SPAM by mistake.
Gmail marks legit email as SPAM by mistake.


Business Technology: Saving costs is another way to make a profit

“Saving costs is another way to make a profit!”

Saving costs is another way to make profit and is an old adage, often overlooked, in our new section here at News I will give my personal experience of about 20 years “playing” with business technology, but I will explain business technology  in my style which is “crystal clear” yet simple, the cost and benefit analysis of a business technology solutions that anyone can implement in their office, so that you are able to see clearly, in money terms, the cost savings per year and and implement those solutions if you wish to replicate my successes and reap the benefits in money terms of increase in your business profit, once again I remind you, this is a very critical understanding, “Saving costs is another way to make a profit!”.

YOU MAY ALSO LIKE:  Get Fast Business Finance!

Business Technology Cost Savings

Let me make an example, I used to wake up and post content manually to our various social media platforms like Facebook and Twitter, from our database-driven company website or let us call it a blog as some of you may have blogs, blogs too are database-driven, a database basically is computer storage of information, in this case my business information, this exercise would take 2-3 hours each day from say 4am till 6 or 7am, planning and doing it, remember one must also add tracking code to content to collect performance statistics so I can know which posts had the most clicks etc, now an employee’s normal working day is 8 hours, so if you subtract the 3 hours than I would have already used a third of my working day doing this repetitive admin, and if an employee earns say R30 per hour that is R30 x 3 hours x 30 days x 12 months per year and the cost of that activity was R32 400 per year, if you could save R32 400 per year what can you use it for? An end of the year vacation, new office equipment or re-invest it and your time into another profit making business activity likes sales! Well that’s what I did, I developed a simple computer software program to do this repetitive admin task of posting to our social media from our blog or database-driven website.

We will clear the myths and superstitions around business technology, and bring your business  from the dark ages back to the 21 century!

Our new business technology section at News will give such practical examples and clear cost savings in money terms not some “shady” business technology solution whose impact in money terms, the seller can’t tell you, yet sells it to you as a necessity and beneficial!
YOU MAY ALSO LIKE:  Get Fast Business Finance!

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Invoice Discounting: Is waiting for your business customer payments killing your business?

You have done the work for your customer, a big business, the client is satisfied, and you have issued your invoice, however, the problem is that your business customer will only  pay you in 7 to 60 days! Mean time, there are immediate expenses that need to be paid monthly, and these creditors don’t care that you will be paid in 7 to 60 days days they want their money pronto! They hound you and call your telephone almost daily demanding their money like yesterday! You can’t even sleep at night because of the worrying sigh…Man frustratedCLICK HERE!  Get This Business Finance Quote!

We all been there, it is called Cash Flow Challenge, let us call it CFC. Your accounting books tell you have the money, however the problem is that that money is not coming to you at the time you need it, which is now! But your money will be paid to you by your customer or debtor in the near future, and that future just happens to be in 7 to 60 days to come, which of course for a cash strapped entrepreneur is too far! And did I mention? You find that your local bank can’t help you especially since they became part of that new tighter international standard or law for banks, which basically means, banks can’t just loan people with low credit scores, and you happen to have a low credit score too!

Well, here at we not here to write long and complicated stories, but we give the entrepreneur a working solution that the entrepreneur can start using immediately and solve his or her business problem, without further a due I present to you invoice discounting, another cash flow problem busting solution! In our last article I introduced tender financing or purchase order financing but that is for “tenderpreneurs” or entrepreneurs who have government purchase orders but no money to pay suppliers immediately and do the tender.

What is invoice discounting?

Ok, here at, we write simply because we talking to entrepreneurs not some Masters of Business or Guru, and simple is better, basically, you sell your specific invoice for a debtor to another business at a discount, and the other business waits the 7 to 60 days you would have waited to get paid WHILE YOU DO NOT WAIT 60 DAYS, and you get up to 90% of the invoice value paid to you today! The rest, which is 10% minus the services fees, you get that later when your customer pays the business you sold that specific invoice to!

CLICK HERE!  Get This Business Finance Quote!


  • Your get this business finance even with a Low Credit Score!
  • Same day payment into your account!
  • The invoice purchaser does not take over your whole debtors book – only specific, large debtors;
  • The product is very flexible – you decide how much cash you need and which customers  you want to discount;
  • Your invoice will be discounted up to 90% of its value;
  • There are no monthly or fixed costs – you only pay for what you need;
  • There are no fixed terms – you can discount at any time;
  • Minimum paperwork required, and


    • The product or service must already have been supplied by you to your customer or debtor;
    • Your customer must be satisfied with the product or service;
    • Your customer must be a reputable company with a good business record and credit standing;
    • Your customer must agree to pay the invoice amount into our bank account;
    • Your customer must sign an undertaking confirming the invoice amount.


The discount rate is 0.15% per day until your customer pays the business that bought that specific invoice, but the actual rate depends on the credit risk assessment so you will be assessed. You will only be charged for the exact number of days for which the invoice is outstanding. There is no minimum period. They may be a nominal service fee of say R300 per discounting transaction but this depends on many factors.

CLICK HERE!  Get This Business Finance Quote!

Business finance
Business finance options in South Africa.

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BEE Certificate: Do 100% black-owned businesses need BEE certificates? YES!

A BEE Certificate is for getting your business work or tenders from procurement departments!


A Black person, is as all people who may have been disadvantaged under the apartheid government, and includes Black, Coloured, Indian or Chinese demographics. However the individual must have been a citizen before 1994.

Example : A Chinese immigrant who has only received citizenship in 2005 would not be considered ‘Black’ as defined by the act.


YES! In South Africa more business opportunities are available to you if you have a BEE Certificate. If you are a supplier to the manufacturing, or retail industry, you might find that your buyer requests that you have certification. You have to be certified if you want to tender.

In almost every way, having a BEE Certificate in todays business economy is useful and an advantage to your company. A BEE Certificate could be requested by one of your suppliers or customers without warning and being able to answer that you are compliant gives a good impression of your company. As it only takes a few days to organise why not register yourself today?

CLICK HERE & Get Your BEE Certificate Quote Now!


The greater the turnover the harder and more expensive it becomes and the harder it is to do? For most companies (except architect and travel industries) whose turnover is less then 10 million, they only require a BEE Exemption certificate. This can be easily done in a few days for prices starting at R490.

For companies who have larger turnover, an office visit is required, where a government approved agent will test you concerning a variety of areas. If you have to do this the cost of a BEE Certificate rises very quickly.


SANAS is the government agency, who accredits companies to do BBBEE certification. There are only a few companies is South Africa that can issue SANAS approved certificates.

If you are not exempt from proper certification, then you will need a SANAS approved company to visit you and score you in accordance with the required prerequisites. They will then issue you with a SANAS approved certificate.

CLICK HERE & Get Your BEE Certificate Quote Now!


The smaller the number the better the level. In the past we had level 3 and level 4. Level 3 is better the level 4. Level 4 is intended by white owned companies, or companies where more then 50% of their shareholding is white. The mark for level 4 is 100%, and level 3 is 110%

Level 3 was the best option if you are majority Black Owned (see definition of Black above). In a nutshell if you have a level 3 certification, your quote might be 10% more costly then your Level 4 competition and you could still win the tender.

A new series of codes were released in October 2013, listing the new codes of Level 1 and 2 for companies who don’t appear in specific sectors. This means that a Black Owned company could get a Level 1, which equates to 135% Bee Rating as an EME.

Generally, if you are 100% Black owned, you will receive a level 1 certificate. In unique cases, certain departments in South Africa might not yet recognise this level (they are outdated departments as this law is now over two years old) and you might be disqualified. In these cases you are welcome to request a level 3 instead.

CLICK HERE & Get Your BEE Certificate Quote Now!


Manipulating the system is a serious legal offence. Copies of ID’s are required and they are used as basic testing in this regard.


  • Company Registration Docs
  • ID documents of each director (Certified)
  • Application form of the BEE issuer company. (Completed)
  • Affidavit from the BEE issuer company needs to be signed.(Completed)


A copy of your Share Certificates

CLICK HERE & Get Your BEE Certificate Quote Now!

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BEE POINTS STRATEGY: Increase BEE points for Winning Tenders using learnership training

Save South Africa: Learnership training is the only solution left for South Africa to beat youth unemployment!

My little brother is an inspiration even to me, he failed maths in 2015, and then went to supplement it in 2016 but did not perform well still! In 2017 on his own went to supplement again! Now he is getting 70-80% maths and physics at the time of writing this article, why he keeps fighting? He has a dream to be an architect and nothing will stand in his way! He been drawing since he was young and who knows maybe he can help solve the housing problem in South Africa using architecture innovation, but my little brother is “lucky”…

The Youth Unemployment Problem in South Africa

South Africa needs a work force with technical skills period! Or else no jobs! Let me repeat, possibly this warning you reading here is one of the last warnings in this era of uncertainty engulfing our country, South Africa needs to create technical skills fast to beat unemployment! Else…


Help South Africa while getting R80 000 tax rebate per employee and up to 20 BEE points through learnership training

Learnership training basically means, your company takes say one or two matriculants off the streets into its umbrella for 1 year for work-based job skill training, you pay for that learnership training but then claim it back from government, and at the end of the year the matriculant ends up with a SETA NQF qualification recognised.

    Take two matriculants claim your R 160 000 tax rebate! When you develop their job skills!
    What can you do with *FREE employees for year? Increase sales!
    Employee skills development classes are twice a month!
    Improve your B-BBEE scorecard by up to 20 points through skills development!
  • Improve productivity or income and loyalty from a trained workforce!
* Note: To claim these benefits you must enrol an existing or matriculant in a learnership or skills development program.
*Free means it works out as you having not paid anything after claiming your benefits.

If Yes, contact us:CLICK HERE

Tender Joint Venture (JV): Working together we can do more!

What about tendering together with another business?

Working together we can do a Tender Joint Venture, isn’t?

This is called a joint venture (JV). When two businesses form a joint venture (a partnership between two business) they each contribute to the project and share the profit. In this way two (or more) small businesses may be able to win a large tender that neither would have been able to take on alone.

Use the following guidelines when selecting a tender joint venture (JV):

  • Choose you partner very carefully. Like any partnership, a tender joint venture (JV) thrives on mutual trust and collapses when partners become suspicious of the others motives, agendas and ethics
  • Enter into negotiations early
  • Rather involve two or more smaller tender joint venture (JV) partners than one other firm that is much bigger than you are; and
  • Draw up a formal tender joint venture (JV) agreement and state all expectations clearly, including usually vague notions such as the one partner empowering the other with skills.


Cash Flow Solution: Tender Financing and Purchase Order Financing


The Tender Secret: How to get tender finance when banks refuse you?

Tender financing or tender finance in South Africa is a funding option for businesses or tenderpreneurs that need cash to fulfil purchase orders from government, many times entrepreneurs, especially black, find that they have the skills that can or wins them government tenders but do not have the money to spend on the order, a government purchase order as it is sometimes called, to do the work that a particular government tender requires them to do and accomplish the tender goals.

Purchase order financing or purchase order finance is a funding option for businesses that need cash to fill single or multiple customer orders. In many businesses cash flow problems exist. There will be times where there is simply not enough money available to cover the costs of doing business.

Click Here & Save Time!  Apply Once But To Many Tender Funders!

The Problem

Black entrepreneurs in particular often complain that banks refuse to take the risk to provide the tender financing or purchase order financing. This becomes a “catch 22” situation for these businesses as government won’t give a business a tender unless they have what is called Bank Financial Guarantees for Tenders or a “big brother” who will say “I guarantee to assist this business with tender financing so that it can get the tender or be able to meet the cashflow needs.”.

The Solution: Tender Financing

Tender financing need in the market exists, it is a general business cash flow need nothing special, and so the market innovated with alternative tender financing and purchase order financing options, financiers who are willing to take the risks that the banks won’t take, financing the said business or tenderpreneur, and at very competitive interest rates than even the banks sometimes.

Benefits for your business:

  • No bank deposit to get tender finance.
  • No bank collateral.
  • Competitive interest.

Click Here & Save Time!  Apply Once But To Many Tender Funders!

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Gauteng Open Tender System pilot shows positive results in empowering

Gauteng Open Tender System
Gauteng Open Tender System, road to transparency.

Engineering News reports that the Gauteng Open Tender System pilot is set to become policy of the Gauteng government, in their 9th December 2016 article. Engineering News further writes,

“In an effort to tighten up public procurement, improve transparency and eliminate potential corruption gaps, the Open Tender System breaks the mould of the traditional behind-closed-doors decision-making process of the selection of bidders for projects, goods and services in South Africa’s richest province.”

Gauteng Finance MEC Barbara Creecy told Engineering News that the Gauteng government plans to introduce the new legislation within the course of next year – 2017. Engineer News further reports that

“The move is in line with broader ambitions to safeguard the public purse, combat corruption and restore public confidence in Gauteng’s public procurement system, which has come under fire in recent years and has developed a reputation for favouring those with political influence.”

“Entrepreneurs, innovators and business executives have told me that they do not bother anymore to bid for government work, citing as the reason that, in order to get a tender, you have to bribe your way into the corridors of power,” Gauteng Premier David Makhura says.”

Source: Engineering News


Times Live reports that a special council meeting of the Gauteng council was scheduled for 12 December 2016, this special meeting allows for the urgent council business (tabling of quarterly reports) to be completed before the new year. In that meeting council was to vote, amongst other issues expressed as urgent, an amendment to the Supply Chain Management Policy, however, the ANC caucus was not present for that vote to happen. sincerely hopes, as Gauteng Finance MEC Barbara Creecy said, this year, 2017, the Gauteng Open Tender System will be a permanent fixture, the clear evidence shows that the Open Tender System actually improves empowerment of marginalised people than being counter empowerment as some claim, e.g. At least a third of suppliers were consistently rotated and there  was more women empowerment.

Source: Times Live

Bank Financial Guarantees for Tenders

R100 money notes

Government wants entrepreneurs to show that they have enough money to execute a tender for a certain period before payments come, usually the period is 3 months, this is becoming a trend, so a bank financial guarantee is a letter from your  bank that states that the bank guarantees that you have the financial means up to a certain amount, you can include this letter in your bid for a government tender.

READ MORE: How to find tender finance when even banks refuse you?

Typically, the financial guarantee is a guarantee that you will have enough cash flow to cover the minimum period before your first payment comes for rendering your service, this is usually 3 months.

You will earn points for securing a Financial Guarantee that shows that your business will have enough money or cash to pay for expenses incurred for the minimal time to execute the tender, as stipulated by government.

The Financial Guarantee goal is to make government or company see that your business will have necessary resources to provide the service to government or company and execute the tender successfully, many tenders fail because the entrepreneur run out of money to do the tender.

READ MORE: How to find tender finance when even banks refuse you?

An example of a typical Financial Guarantee requirement in a tender may look thus:

“The responding bidder must show capacity to deliver a sustainable service for a period of three (3) months without external support.

In order to do so a Bank guarantee letter must be provided and this will count for 10 points towards the Functionality score:

  • Supplying a R9 000 000.00 financial guarantee will earn the bidder 10 points;
  • Supplying a R6 000 000.00 financial guarantee will earn the bidder 6 points;
  • Supplying a R5 000 000.00 financial guarantee will earn the bidder 3 points;
  • A guarantee of less than R5 000 000.00 will earn the bidder zero points.

Any other proof of financial resources for funding which the bidder intends on utilising to fund this project can also be submitted. (The Department requires this information to ascertain whether the bidder can carry the initial cash commitments for a period up to three (3) months for the district, or each of the districts, awarded to the bidder without any additional external support).”

READ MORE: How to find tender finance when even banks refuse you?

Please ask your bank what Financial Guarantee they can provide you if you wish to apply for a tender and in fact actually was awarded it, this exercise of asking your bank will definitely help your business as the bank will probably give you more advice on what criteria you need to comply with.

I am Start-Up what can I do?Financial Guarantee

A Joint Venture is another business strategy by which you can add capacity to your business when you do have the skills necessary to execute the tender but lark, say, money or machinery.

READ MORE: How to find tender finance when even banks refuse you?

Find more information by reading our “how to tender in South Africa” general overview article.

How do I tender in South Africa?


Ok, before you rush to registering for, the only truly FREE tender alert service in South Africa, please read this first!

First of all, you need to establish whether your business is capable of meeting the requirements of the tender. Usually, an invitation to tender is very specific about the practical tasks to be accomplished. Be realistic about your ability to accomplish those tasks. Remember, failure to deliver what is required at the stated costs and within the time agreed will probably make you liable for penalties in terms of the contract.

As a guideline, an enterprise that is ready to tender:

  • Is a registered business
  • Has a good banking record, credit history and relationship with its suppliers and clients
  • Is able to deliver – on time, on budget and according to specifications
  • Is up to date with its taxes
  • Pays its bills on time
  • Has the required cash-flow and other resources to complete the contract
  • Is pro-active, actively looking for business opportunities
  • Is able to deliver goods or services of consistent quality
  • Has qualified employees
  • Has, or can acquire, the right equipment, clothing and accessories to complete the tender
  • Has registered its employees with the Department of Labour (UIF, Skills Development Levy, Workmen’s Compensation etc.); and
  • Has products that complies with SABS standards


Does my business have to be registered as a CC or company?

No. A sole trader or partnership may tender. However, the business has to be:

  • Registered or licensed with the relevant local authority
  • It must have a bank account; and
  • It must be registered with the South African Revenue Services and must have an up-to-date tax clearance certificate.

What about tendering together with another business?


This is called a joint venture (JV). When two businesses form a joint venture (a partnership between two business) they each contribute to the project and share the profit. In this way two (or more) small businesses may be able to win a large tender that neither would have been able to take on alone.

Use the following guidelines when selecting a JV:

  • Choose you partner very carefully. Like any partnership, a JV thrives on mutual trust and collapses when partners become suspicious of the others motives, agendas and ethics
  • Enter into negotiations early
  • Rather involve two or more smaller JV partners than one other firm that is much bigger than you are; and
  • Draw up a formal JV agreement and state all expectations clearly, including usually vague notions such as the one partner empowering the other with skills.


  • With great care and precision! Follow the instructions carefully. Even the smallest error may result in the cancellation of your tender application.Your nearest Tender Advice Centre (TAC) will help you get hold of and complete the tender documents.
  • Be quite sure that you have enough time to prepare and submit an offer before the due date.
  • It is up to you to deliver or post your tender documents to the correct address by the due date, and indeed at the correct time. If the closing time is 12 noon, your tender will be disqualified if it is handed in at one minute past 12.
  • The tender will include all the requirements and specifications for the goods and services to be supplied. Be quite sure that you will be able to comply.
  • Include in your tender details all the relevant experience you have in relation to the proposed contract.
  • Do not forget to:
    • Include your VAT registration number, if you have one.
    • Guarantee the quality of your products or services. Also provide details of any SABS or ISO marks or sign of quality assurance that you are entitled to use.
    • Offer substitute products or services where necessary
    • Offer to make refunds if you fail to deliver as agreed.
    • Declare the percentage or quantity of imported products
    • State patents and details of any royalties
    • Describe the packaging
    • Give the time and place of delivery
    • Provide samples of products or goods if required
    • Use delivery documentation including delivery notes
    • Complete the tender documents in ink and sign alterations in full.
    • Obtain import permits for goods that were not made in SA; and
    • Supply the prices that you paid for the goods.


You will need to complete the following standard forms for National and Provincial government tenders:

FORM ST 36 Conditions for tendering with the state Also includes details of the addresses for delivery of your tender application.
FORM ST 8 Official cover page of the tender document To be signed in ink. Includes details of the buying department, validity period and closing date
FORM ST 5 Tax Clearance Certificate Obtained from SARS, should be valid at time of submitting the tender and should have a validity period longer than the validity period of the tender document.
FORM ST 6 Essential conditions relating to the tender Supplementary conditions to those laid out in ST36. Important to study carefully, as deviation from these conditions may invalidate your tender.
FORM ST 7 Closing dates, tender number, durability, price, delivery period etc. Also deals with the description fo the product of service concerned. Different ST7 forms may be use for different types of goods or services.
FORM ST 10 Asks questions that will help in the adjudication of the tender State any deviation in specification from those in the original tender; whether or not your quoted price is firm; whether you are an agent for the product or service; the amount of stock you carry; the type and location of the service facilities you offer; your VAT number (if any).
FORM ST 11 Promotes development of local businesses Preference Point Certificate to be signed. Applies only for services less than R2 million.
FORM ST 12 Prevents tendering on the basis of association Declaration of interest. EnPromotes development of local businesses suring fair and equal treatment, you must declare any relations with members of the tender board or government department.
Note: These forms are part of the tender invitation and are also available at any procurement office.

Keep in mind that you need to make a profit but that competing tenderers may offer a lower price.

In order to be competitive, experienced tender advisors normally suggest a cost plus 7.5% tender price. This may vary according the level of expertise and general availability (market) of the service or goods required.



This often requires an educated guess based on the following researched tender specifications:

  • Quantities of material needed
  • Length of time to completion
  • Minimum lead-time required (that is, the time before actually starting on the contract, often the time in which preparations are made)
  • Insurances needed
  • Depreciation of vehicles and equipment over the course of the contract
  • Indirect costs
  • Capacity to complete the contract

Some costs are variable – they may fluctuate as production fluctuates:

  • Labour
  • Materials
  • Equipment


Other costs are termed fixed costs or overheads:

These costs do not fluctuate with increases or decreases in production. Examples of costs that are usually fixed are:

  • Electricity
  • Owners salary
  • Subscriptions
  • Vehicle leases
  • Stationery


The following are also important considerations:

  • Will the purchaser be making interim payments (so that your business maintains cash-flow and can pay the weekly salaries, materials and so on)? This is especially important for lengthy contracts.
  • Will you require bridging finance? If so, do you have security for a loan?
  • If you will need to borrow money to perform the contract, you should do the groundwork while you are preparing the tender. Then if you win the contract, you will be able to get a loan so much more quickly.


The law requires the application of a preference point system for tenderers who are Previously Disadvantaged Individuals (PDIs) or women.


  • Generally, for government tenders under R500 000, 80% of the tender will be adjudicated on price and 20% on the PDI or gender status of the business owner(s).
  • For tenders over R500 000, the 90/20 price system applies.

You have to complete the relevant section (ST 11) if you want to be eligible for consideration under this system.


  • If you submit your tender to the right address by the due date and time, the Tender Board will let you know in writing whether you have been successful or not.
  • If your tender was accepted, you have to start planning to deliver the goods or services you offered.

If at first you don’t succeed, try and try again.

  • Every time you complete a tender document you will learn more about the process and requirements of tendering.
  • Once you have a won a tender, and built up a track record, things get a bit easier.

Where do I find latest tender information? is the only truly FREE tender alert service in South Africa, there are other tender services of course if you search Google.


  • Phone seda at 0860 103 703.
  • Contact you nearest Tender Advice Centre. Get the contact details from seda.